Payroll at a Glance

Integrated
Web
Payroll

1PAYROLL
PROCESSING

• Payslip
• Salary Sheet
• Bank Transfer
• Leave & Attendance
• Leave & Advances
• 

2OTHER
PAYMENTS

• Overtime & Gratuity
• Bonus & Exgratia
• Arrears & Reimbursement
• Supplementary Payment
• Full & Final Settlement
• 

STATUTORY
REPORTS3

• 
• Providend Fund
• ESIC
• Profession Tax
• TDS
• MLWF

INCOME
TAX4

• 
• Auto Calculation
• TDS Projections
• Form 16 & 12BA
• Online Challan
• e-TDS Returns
• TDS Declaration &
  Tax Planner

PAYROLL PROCESSING

• Payslip
• Salary Sheet
• Bank Transfer
• Leave & Attendance
• Leave & Advances

OTHER PAYMENTS

• Overtime & Gratuity
• Bonus & Exgratia
• Arrears & Reimbursement
• Supplementary Payment
• Full & Final Settlement

STATUTORY REPORTS

• Providend Fund
• ESIC
• Profession Tax
• TDS
• MLWF

INCOME TAX

• Auto Calculation
• TDS Projections
• Form 16 & 12BA
• Online Challan
• e-TDS Returns
• TDS Declaration &
  Tax Planner

Flexible Structure building capability of Earnings & Deductions

• Flexibility to add or modify any number of Salary Components – Earnings & Deductions
• User Defined Entry Field with unmatched flexibility for Formula, percentage or Customized Calculation
• Taxable & Non Taxable Earnings for Income Tax Calculations
• Payslip / Non Payslip Component
• Calculation based on Attendance
• Monthly or Yearly Payments
• Frequency of Salary Head
• Also compute various other components that do not appear in Payslip

Leave & Attendance Management

• Leave Rules can be defined
• Yearly Credit of Leave/ Pro rata basis
• Monthly Increment of Leave on Pro-rata basis
• Carry forward facility for balance leave
• Encashment of Leave / Encashment In excess of Leave
• Leave Utilizes & Balances can be checked
• CL, PL, SL, Compensatory & Customizable Le-aves
• Automatic Leave payout on termination of Employees (in Full & Final Settlement)
• Swipe card / Attendance machine if any can be linked to our software
• Attendance Arrears
• Monthly Attendance Register & Yearly Attendance Summary
• Attendance / Leave Ledger
• Submission of online Leave Application and supporting workflow.

Loans & Advance Management

• User Definable Loans/Advances (Multiple)
• Loan Disbursement option with EMI option
• Automatic recovery of EMI & stops automatically once the Loan amount is totally recovered
• Auto calculation of Interest on Loans based on Flat Interest, Reducing Balance
• Lumsum recovery of Loan
• Interest free Loan Perquisites as per Income Tax
• Loan Recovered, Loan Balances & Loans History – Employee wise
• Loan Ledger.
• Online submission of Loan Application and supporting workflow.

Payroll Processing

• Input information for all newly joined employees and resign left employees
• Create a new payroll month & Process Salary
• Over-ride facility for any Salary components
• Salary on Hold & Freezing of Salary in case of Termination of Employees
• Process by Exception – you only need to enter Pay and/or deduction information when there are changes
• Pro-rata calculations for employees based on Absenteeism
• Process & Print Payslips for groups or for selected employees
• Lock month facility to avoid changes in Processed Data

Salary Reports (Payslip & Salary Sheet)

• Automatically calculates all the income, deductions & Company Contributions as per the requirement
• Regular Payslips (with Logo) can be viewed or Emailed
• Reimbursement Payslips can be viewed or Emailed
• User defined Salary Sheets can be viewed
• Generates Cash / Cheque / Bank Transfer List
• Generate Bank Statement, Direct Electronic Bank transfer files & Covering Letter for Banks
• YTD salary Sheet & Summary of each employee
• Separate Payslips can be generated for Arrears, Medical, Reimbursement & LTA

Bank Transfer

• Bank Transfer Statement facility available for all the banks
• Soft copy format also available in Excel or any format specified by different banks
• Bank Transfer Statements can be generated for both Regular, Reimbursement Payments & Supplementary Payments
• Covering Letters
• Cheque / Bank Transfer / Cash List

Reimbursement Management

• Multiple Reimbursement Components like Medical , LTA & Customizable Reimbursement Components
• Upper limits can be specified – Employee wise or Grade wise
• Annual Limits or Monthly Accruals
• Opening Balance, Entitlement, Amount Reimbursed and Balance amount can be checked
• Reimbursement Payslips, Bank transfer statement for Reimbursement Component

Arrears Calculation

• Arrears calculation for any previous period / Retrospective effect
• Separate Payslips can be generated for the Arrears Components
• Bank transfer statement for Arrears Component

Other Payments

• Overtime Calculation
• Gratuity, Bonus & Exgratia Calculation
• Reimbursement – Medical, LTA or any other user definable reimbursement
• Supplementary Payments
• Monthly Reconciliation – allow us to compare the changes in the pay components from last month to this month or for any number of months

PF Calculation & Reports

• User defined PF Rate of Deduction for Employer & Employee
• Employee & Employer Contribution
• Automatic Bifurcation of EPF & EPS
• PF applicability check at Employee Level
• Options to Limit Maximum Salary for PF Deduction
• Form 5, 10, 12A, 3A, 6A, Challan & Reconciliation Statement

ESIS Calculation & Reports

• User defined ESIC Rate of Deduction for Employer & Employee
• ESIC applicability check at Employee Level
• ESIC Register, Form 5, 6 & Challan

Professional Tax

• User definable State wise Slab
• PT applicability check at Employee Level
• Form III & Challan

Income Tax Management

• Auto calculations of Exemptions & Deductions and compute income tax payable for the entire year & the tax to be paid this month
• Auto calculation of TDS based on Projections
• Income Tax Projections with the options to deduct projected tds from Monthly Salary
• Prints Form 16, 12BA & Online Challan 281
• Quarterly e-TDS Return as per the NSDL format
• Income Tax Projections can be emailed in PDF format

Full & Final Settlement

• Employees Full & Final settlement can be prepared based on resignation of employees either in the current month or in the previous month
• Automatically calculates outstanding Loan balances, Notice pay and Leave Encashment , Gratuity and recovers all Loan balances and Income Tax.
• Generates Full & Final Settlement Calculation sheet for all the calculations done

User Defined Reports

• User Defined Reports with the option to choose from the available field, user can define his own customized columnar reports
• Sorting, Grouping, Sub-total, Grand-total & Conditions can be defined

Reporting

• Output reports to screen, printer, MS Word & Excel
• Option to preview Payslips / Salary Sheets or any other reports on screen before final printing
• Print Transaction & Master History for any period
• Generating report is made easy with an advanced filter function to select the relevant employees or groups for the report
• Prints any of our report for the previous periods.

Data Import (Masters, Salary & Leave Record)

• Employee & Payroll Data if available in Excel can Imported to our software

HR Functions

• General Information
• Personal Information
• Address/ Contact details
• Employee Qualification
• Family Members/ Emergency contacts/ PF Nominee/ LIC Nominee/ Gratuity Nominee
• Work Experience
• Passport/Visa details
• LIC details
• Hobbies
• Achievements
• Vehicle/ Driving Licence details
• Employee Trainings
• Employee Appraisals/ Questions/ Question Groups/ Questionnaire Designer
• Employees Documents/ Photos / Attachments
• Employee Targets/ Commitments
• Employee Skills
• Complete Tracking of Employee Movement between Branches Departments/ Grades/ Designations
• Various Reminder

Reimbursement & Claim Management

• Creation of different reimbursement heads.
• Employee can submit Reimbursement claim online.
• Employee can attached soft copy of his reimbursement bills.
• Reimbursement balance, entitlement, Summary, Ledger
• Approval Workflow – Accepted & Rejected with auto mail Intimation

Online TDS Declaration Management

• Employee can submit Income Tax Declaration Online
• Employee can attached soft copy of his declaration proof.
• Income Tax projection report – Projected & Actual Basis
• Approval Workflow – Accepted & Rejected with auto email Intimation

User Rights

• Users can be created
• User Level Rights can be created and managed
• Role based Security Model/ Assign rights to Payroll Officers for Managing different groups of employees

Software Architecture

• Completely Web based product
• Designed using State of art technology. ASP.NET 3.5 + MS SQL
• Software installation on clients machines are not required.
• All authorized personnel can login to the system and do the required functionality as per their rights
• Audit Trails

Workflow

Workflow

• News
• Announcements
• Company Documents
• FAQ
• Kiosk
• Polls
• Query
• Surveys
• Leave Application
• Reimbursement Request
• TDS Declaration

Employee Self Service Module

• Each employee is provided with an online account
• Employees can login and view their
• Payslips
• Yearly Salary Register
• Loan / Advances Recovery/ Balance
• Reimbursement Payments / Balance / Status
• Income Tax Projections
• Submit their Income Tax Declarations
• Submit Leave Application
• Submit Reimbursement Bills.
• ESS gives employees direct access to their month-end / year-end paperwork. They can download, print and save these documents themselves
• Delivers significant cost & time savings for Payroll/HR department.
• Improves administrative responsiveness & efficiency.
• Enables greater employee satisfaction, fuels productivity

other Addon Modules

• Integration of Payroll Software with Tally
• Cheque Printing Module

Online HRMS Payroll Software Solutions

Online payroll software will change how you do business! HRM Thread has your payroll solution. Payroll processing software has so many benefits for both small and large businesses. Most every large corporation uses a payroll service provider to ensure accuracy of their payroll. You could be doing the same thing with cost effective payroll processing software from HRM Thread. Automation is the key to success. With our online HRMS payroll software, you can easily free up your time and apply it to growing your business.

Why Choose Online Payroll Software from HRM Thread?

HRM Thread offers the payroll software solution that is focused on ease of use, security and accessibility. Our integrated web payroll system allows you to quickly and easily view at a glance data and to quickly process payroll. It is automation at its finest and offers:

You can easily send payments directly to a direct deposit account with our payroll processing software. You can use the software to gather and analyze data and tax information. You define the entry fields per your pay system. You can make modifications as they arise quickly and easily.

Make Payroll Easy

This customizable payroll software makes it easy to make weekly, bi-weekly, monthly or even yearly payroll payments while managing taxes. What use to take hours to complete takes minutes and it is all done in a completely secure environment. You no longer must dread payroll as if it is a punishment. HRM Thread has made payroll management easy.

Try it For Free!

You can start a free trial of our payroll management software today and see for yourself all the great advantages that a complete payroll software option offers. Save time, save effort and focus on your core business and be confident that your payroll is being taken care of.